assessment
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The assessment
Calculate a projected cost to your business by running ‘manual’ / time intensive procurement processes and not utilising an e-procurement platform or having business tools with ‘electronic’ supplier catalogues, an automated approval workflow system, or guaranteed PO delivery to suppliers.
The calculation
The calculation for the projected existing cost to potential clients with ‘manual’ procurement processes is based on an estimated overall 4 hours it takes for a client to perform all of the following tasks:
Find the best price
for products required.
Contact suppliers to check
availability of products.
Draft written purchase orders or even ‘manual’ capture of requisition data into accounts payable or existing order systems to generate purchase requisitions.
Authorisation / sign-off.
of expenditure
Delivery confirmation.
Post or capture of invoice data to finance systems, matching these invoices to original written / paper copies of signed off orders.
Sign-off / authorisation of invoices received pre vendor settlement.
The projected cost could then be calculated on the number of hours spent on the procurement process out of an average total of 120 hours a month for an employee that earns, say, R10 000 per month times by number of orders.
The formula is as follows:
10 000/120 = R 83.34 per hour
R83.34 * 4 = R 334 cost per order (this is the client cost without utilising the mymarket.com platform)